Ensure your employees have access to the spaces they need when they need them and ensure that you can utilize your workspace efficiently by going digital with your desk booking processes. Choose your desk booking software from this list that features solutions that occupy the top ranks in this category. 

Desk Booking Software

10+ Best Desk Booking Software

1. Skedda

skedda

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Rating: 5/5

Price: FREE

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2. Envoy

envoy

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Rating: 5/5

Price: FREE

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3. IOFFICE

ioffice

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Rating: 4.6/5

Price: Custom

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4. Mrisoftware

mrisoftware

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Rating: 4.8/5

Price: Custom

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5. Smartway2 Desk

smartway2 desk

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Rating: 4.7/5

Price: Custom

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6. Tribeloo

tribeloo

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Rating: 5/5

Price: $311.93/month

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7. eFACiLiTY® Space Management

efacility® space management

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Rating: 4/5

Price: Custom

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8. Accruent-Project Management

accruent project management

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Rating: 4.6/5

Price: Custom

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9. YArooms

yarooms

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Rating: 4.5/5

Price: $2,400/year

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10. Condeco

condeco

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Rating: 4.7/5

Price: Custom

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11. AskCody

askcody

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Rating: 5/5

Price: $20/month

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What Is Desk Booking Software?

Desk booking software is the technology that provides employees and other end-users with a platform where they can book or reserve spaces using their digital devices. It has calendar and scheduling capabilities, centralizing relevant data regarding existing bookings and the availability on specific dates. Also, it has a web portal to allow employees to have easier access to needed data and tools and increase the visibility of desk booking processes. 

Benefits

This digital solution allows end-users to see information and updates in the schedule in real-time, improving decisions and allowing employees to adjust their plans depending on the availability of desired desks. Also, it provides data analytics for better planning and improves processes for allocating resources in making use of the workplace. 

Features

Desk booking solutions differ in the services they offer, and also their additional features are unique from each other. That said, similar to how the needs of organizations vary, platforms in the software market can also help your workforce differently. To get the results you want, approach your selection process meticulously and study your options while considering the essential aspects. The following are features that you should consider as elements of an effective desk booking software:

  • Calendar management tools
  • Resource scheduling capabilities
  • Workspace planning functionalities
  • Reservations and online bookings tools
  • Availability management tools
  • Document generation and management features
  • Team collaboration functionalities
  • Data analysis and reporting capabilities
  • Cancellation management tools

Top 10 Desk Booking Software

1. Mrisoftware

With this commercial real estate software, you can use tools for contact management and fund management. They have 2,180 employees on their team and have a revenue of 436.4 million dollars.

2. Accruent-Project Management

Accruent-Project Management is a real estate property management software with vendor management and maintenance management functionalities. They have 115 million dollars in revenue and have employed 964 people.

3. Condeco

Utilization reporting and calendar management tools are features you can use in this desk booking software. They have generated a revenue of 88 million dollars and have employed 450 people.

4. Envoy

This visitor management solution has features for ID scanning and document management functionalities. They have a revenue of 41.4 million dollars and have 280 people on their team.

5. IOFFICE

With this IWMS platform, you can streamline processes for overseeing preventive maintenance and inventory control practices. They have 21 million dollars in generated revenue and have 100 people working for them.

6. eFACiLiTY® Space Management

Occupancy management and usage analytics functionalities are accessible in this space management solution. Its developer, Sierra ODC, has a revenue of 5 million dollars and has 28 employees.

7. Tribeloo

Tribeloo is a scheduling solution with calendar management and equipment management tools. They have a revenue of over 5 million dollars and have less than 25 employees.

8. YArooms

YArooms is a scheduling solution with online booking and availability management features. They have 25 people working for them and have 5 million dollars in revenue.

9. Skedda

This space management software has facility scheduling and usage tracking capabilities. They have three employees and have 435 thousand dollars in generated revenue.

10. Smartway2 Desk

With Smartway2 Desk, you can simplify the complexities involved in appointment scheduling and digital signage. They have 355 thousand dollars in revenue and have 32 employees working for them.

FAQs

Why is desk booking essential in the workplace?

Desk booking is the practice that most businesses have incorporated into their workplace operations to avoid conflicts within the workforce regarding desk space utilization. Also, it ensures operational efficiency as it allows managers to structure the work environment to help teams and departments access necessary resources and spaces to coordinate better and be more effective in their roles.

What are essential tips for space planning?

Improving your space planning processes entails leveraging the data collected from desk booking platforms and employee surveys to figure out how to maximize space in the work environment to increase production output. Another tip is to consider having coworking spaces and integrating your digital tools with your HRIS software to make your plans centered on data.

What is the difference between hot desking and hoteling?

Hot desking and hoteling refer to booking a desk or reserving it to ensure that employees have the workspace to perform daily activities. Although they overlap in that sense, they also have a difference that can help you set them apart. The former often go through multiple changes and adjustments during the day whereas, with office hoteling, it rarely changes. The latter is more of a fixed schedule where employees reserve spaces for longer durations.

Unlock the potential of the available space and resources in your workspace by ensuring a seamless workflow for your employees. Minimize delays and disruptions throughout business activities and projects and establish harmony in the workplace with the appropriate technology in your space management toolkit. That said, equip the best desk booking software for you as early as now.

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