Video conferencing is preferable to in-person meetings when either a large number of people or a small number of people with critical information cannot be present in person. Selecting an appropriate video conferencing software is essential for every company. It’s not enough that it’s easily available to workers; the functions it offers also need to be compatible with the way the firm operates and, ideally, increase output. There are numerous options for video conferencing software, but we’ve compiled a list of the top ones available right now.
10+ Best Video Conferencing Software For Free
2. Cisco Webex Meetings
5. Trueconf server
What Is Video Conferencing Software?
The term “video conference” refers to a specific sort of meeting that makes use of phone and internet technology to facilitate real-time communication between workers and other important persons in the organization. Voice over Internet Protocol (VoIP) applications, such as video conferencing software, enable these conferences by including features like interactive presentations and instant messaging in chatboxes that simulate in-person meetings. A virtual meeting tool is one that facilitates communication and interaction during a teleconference.
Video conferencing lets firms create digital workplaces where half the job is digital. It gives conference attendees additional scheduling freedom. They may attend virtual meetings from home or a café, unlike conventional meetings where everyone must be in one place. Due to their busy schedules, many crucial persons may not attend physical meetings. Video conferencing lets essential people attend meetings with a click. Video conferencing is great for emergency meetings since it respects people’s time. Video conferencing allows guests to communicate during meetings without using the chatbox. It’s more engaging than a standard meeting when the speaker speaks for most of the time, which increases internal communication.
To provide a seamless video conference mall, any video conferencing software should support numerous simultaneous video conversations at the finest quality feasible. Software for video conferences should also allow for collaboration capabilities like screen sharing and a chat window. Video conference hosts should have the flexibility to employ tools like force muting and call recording to keep things running smoothly.
- Multi-video calls in a single call
- Collaboration resources, including screen sharing and instant messaging
- Discourse in real time: video, audio, and instant messaging
- Access to shared screens and documents
- Equipment for group work (screen sharing, remote desktop control, recorded calls, file transfer, and shared virtual whiteboard)
Top 10 Video Conferencing Software
If you operate remotely or have people on your team who do, Zoom is a must-have. Virtual teachers also tend to choose Zoom. Zoom’s user-friendly interface makes setting up recurring or one-off meetings a breeze. Create a secure conference link in a jiffy, send it to a specific person or group, and use video conferencing to bring together a dispersed team.
2. Google Hangouts
Google Hangouts is an easy method for interacting with your Google contacts (or people from outside your network) and may be used for both professional and personal purposes. Make use of it for one-on-one chats, group conferences, demo recordings, and more.
3. Dialpad Meetings
Dialpad Meetings (formerly known as UberConference) is a highly customizable, AI-powered video conferencing platform that doesn’t need any downloads. The Dialpad interface, in addition to Microsoft 365 and Google Calendar, may be used to set up meetings. Dialpad Meetings is a web-based platform for instant messaging, screen sharing, app sharing, browser tab sharing, whiteboarding, and real-time file collaboration.
4. Google Meet
Google Meet is a free, limitless video conferencing option that doesn’t need a G Suite account to use. While it works best in Chrome, it’s compatible with all major web browsers. Google Meet supports high-definition video and screen sharing in addition to document sharing with an unlimited number of attendees.
5. Cisco Webex Meetings
For its extensive features in its free tier, Cisco Webex Meetings is among the best video conferencing services. To compensate for the fact that meetings can only last for 40 minutes, like Zoom, you receive 1 GB of cloud storage and support for as many as 50 people in a single gathering. The active speaker display makes it simple to identify who is now speaking. Real-time polling is another helpful function that may be used to make choices in meetings.
6. RingCentral Meetings
You’ve undoubtedly read about RingCentral here on GetVoIP if you’re a frequent reader. It’s common knowledge that they’re a leading VoIP service provider, but you may not be aware that they also provide a video conferencing service called RingCentral Meetings. High-definition video and screen sharing are just the beginning; you’ll also discover recording and text chat functions. Depending on the level of secrecy required for the content you’re discussing at the meeting, you may either utilize the group chat feature or switch to private chat.
Skype is still one of the major video conferencing options, with over a million users and a predicted million user rise over the next five years. There is no cost for the host user, and the maximum number of participants in a group video conference is 25. There’s still a lot to enjoy about Skype for Business, despite the retirement of the 250-person conference option in 2021. Skype’s ability to translate conversations in real time is a major selling feature.
8. Microsoft Teams
Microsoft Teams, like Google Workspace, is an attempt to centralize all of your many software packages into one cohesive whole. The ability to easily invite others and set up a meeting at a later time are two of its greatest qualities. Asana, Trello, Lucidchart, Zoom, ServiceNow, Hive, Zoho Desk, and many more are just a few of the more than 700 applications that may be integrated. Microsoft Teams has just been updated with new features, including backdrop replacement, an auto-recording option for your virtual meetings, and support for up to 300 participants.
9. U Meeting
The goal of the video conferencing service U Meeting is to facilitate communication and education across great distances. The option to divide into smaller groups for more focused discussion is a great tool. This allows you to divide the audience into smaller groups, which may be handy for focus groups, study groups, and other collaborative endeavors. The software also facilitates online roll calls, saving time for educators.
By teachers for teachers, BigBlueButton is an open-source virtual conferencing software. Its design priorities reflect its intended purpose for distance education, but even businesses may reap substantial advantages from some of its most notable features. In every setting, the software’s whiteboard, polling, and breakout room features facilitate teamwork. Users may collaborate on notes in real time and continue to contribute ideas even after the conference has ended.
When comparing video conferences to webinars, what are the key differences?
Some video conferencing programs even allow you to switch between video conferencing and webinar modes, so you can easily switch between the two. The features and options that it offers, however, are what set it apart. Unlike webinars, which are intended for large groups of people, video conferences are often more intimate affairs used for internal communication. Video conferencing software may allow participants to access their cameras and microphones during the conference, although webinar software may not. With video conferencing, everyone in the conference may interact directly with the presenters and ask questions in real time.
When picking video conferencing software, is it more important to prioritize usability or accessibility?
Those particulars are industry- and operation-specific. The organization may be able to save money by using one of the many free video conferencing apps that provide basic meeting features. However, it is also vital to think about if the capabilities of other video conferencing software will assist raise the best productivity of the firm and whether or not it would be worth spending on subscribing to the particular program.
Can I expect to find everything I’m looking for in it?
Ultimately, your company’s specific use case will determine which specific video conferencing software functionalities are necessary. If your main goal is to conduct online conferences, you may be able to get by with a more fundamental kind of video conferencing. Nonetheless, additional capabilities, like file-sharing and screen-sharing, may be desirable for a more engaging meeting.
The adoption of video conferencing software has been shown to benefit firms by facilitating open lines of communication among employees. The days of boring, one-sided meetings are over, thanks to the interactive technologies that enable fruitful virtual meetings.
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