As people are going back to work in offices, it’s important for companies to constantly monitor anyone who visits the company’s premises as social distancing compliances remain in place. Visitor management software can help companies monitor and track visitors visiting premises with the extra added emphasis on safety and health. Here are some of the best visitor management software available right now.
11+ Visitor Management Software
1. Matrix Comsec
6. The Receptionist
What Is Visitor Management Software?
Visitor management software is an administration software tool for companies to monitor and track visitors visiting their company premises. The software collects data about the visitor including their profile, health status, and the reason for their visit. The software also includes patrol tools for security guards to safeguard the premises from unwanted visitors.
A huge benefit of visitor management software is that it makes tracking and monitoring visitors much easier as opposed to manually tracking their presence through time-consuming paperwork. The software gives expanded tools such as health checks and facial recognition which can be finished in just a matter of seconds. The software can also strengthen the security of the company’s premises with expanded tools for security guards.
It also gives a good impression for visitors that the company is investing in the evolving convenience of technology that includes visitor management which can now be done quicker. The software can also build a database for visitors who check in with information such as profile demographics and health information, which might be useful for the company to reach out to them as potential customers in the future.
- Tracking and monitoring visitors made easier
- Expanded, quick digital tools
- Strengthened security
- Makes companies updated to today’s technology
- Collects data of potential customers
A core feature in visitor management software that it should have a registration system where visitors register their details before entering the company premises. Some software may have an appointment scheduling software competent in the system. As many software emphasizes touch-free, visitors may register from their smartphone using a QR code reader software and write in their details on the prompted webpage.
Some software may automatically allow visitors to enter using facial recognition or ID and document scanning. Another feature is that the software should also include an integrated health check software that scans the temperature of visitors. Management and operators of the software should be notified whenever a visitor is registered in the system with included details of the visitor which such data is stored in the software’s company database. The software should also include patrol tools for security guards and receptionists to monitor visitors coming in.
- Registration system
- Appointment scheduling system
- Touch-free registration
- Facial recognition
- Document and ID scanning
- Health temperature check
- Management and operators are notified about the visitor
Top 10 Visitor Management Software
Vizitor believes that touchless check-ins are going to be the future of workplaces so they provide their clients a visitor management system where they can track their visitors on their premises without hassle through a paperless check-in feature. Founded in 2018, the company has 11 employees and earns annual revenue of $$2.8 million.
Envoy makes workplace compliance regulations easy for their clients with their system that includes features such as appointment scheduling, desk reservation management, and mail delivery with a strong emphasis on safety. Founded in 2013, the company has 195 employees and earns annual revenue of $24.7 million.
VersionX provides an innovative victor management system that is perfect for offices with added features such as facial recognition, patrol station tools for security guards, a smart parking management system, etc. Founded in 2017, the company has 22 employees and earns annual revenue of $3.2 million.
Swipedon helps their clients streamline their victory management and employee management system in one centralized software with features such as touch-free checking-in, employee and visitor health check screening. Founded in 2013, the company has 37 employees and annual revenue of $5.4 million.
Proxyclick provides their clients with tools that can help welcome employees and visitors back to offices with a contract tracking system, powerful integrated access tools, and robust network encryption software that protects data stored in the software. Founded in 2004, the company has 103 employees and annual revenue of $14.9 million.
ILobby provides a simple digital visitor management system with self-check-in services, ID card scanning, a blacklist system, and helpful emergency evacuation tools. Founded in 2013, the company raised $100 million thanks to funding by Insight Partners according to Venture Beat.
EFacility provides their clients with a robust all-in-one Enterprise Facility Management software that cooperates elements and features from visitor management, employee monitoring, customer communication, etc. Founded in 1998, the company has 106 employees and annual revenue of $24.7 million.
8. The Receptionist
The Receptionist uses the power of iPad to provide powerful visitor management that has features such as self-service check-in, a fully customizable interface, encrypted cloud server archives, employee GPS monitoring, etc. Founded in 2015, the company has 16 employees.
Founded in 2019, Villo gives their client a visitor management system that has a clean interface and essential features such as touchless employee and visitor check-in, seamless integration with Google and Slack, security, and an integrated delivery management system.
Founded in 2018. Visitdesk makes visitor management easier with a simplified dashboard interface that includes security features such as facial recognition and OTP authentication.
How does the COVID-19 pandemic affect the way visitor management system software operates?
Many visitor management system software has now strongly emphasized safety features in its system with them strengthening their “touch-free registration” system as many companies opt to open their offices again during the COVID-19 pandemic. Developers of the software are continuing to strengthen these features as it’s not only safe but also adds more convenience for companies.
What is the difference between the employment management system and the visitor management system?
While these systems function similarly, their functionalities are where they differ. Visitor management systems track and monitor visitors visiting the company’s premises and collects its data. The employment management system has this familiar feature, but it also includes other features such as productivity monitoring, employee messaging system, customer communication, etc.
How much does it cost to subscribe to a visitor management system software?
Prices for visitor management system software can range from free to $100 per month. Some software may place an additional charge for visitor management device set-up.
Safety is hugely important for both the companies and the developers of visitor management software. The management software can help companies organize and manage visitors visiting the company in a way that seems like an effortless task. It goes to show safety and convenience can co-exist with each other.
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