OCR software is an excellent tool to have, especially when dealing with scanned documents. Normally, scanned documents are difficult to edit, because they are counted as images and not document files. So if you wanted to edit a file taken from a scanned page, you would have some difficulty.
However, OCR software makes it easier for you to do that because of features like Handwriting Recognition Software. This software makes it possible for a program to recognize a scanned document and the writing on it as text that can be edited. Thanks to this feature, OCR software makes it easier to work with scanned documents now that the text can be recognized by a computer as words and not an image.
Free OCR to Word
Adobe Acrobat Pro DC
Benefits of OCR Software
Many OCR software take advantage of the fact that they can easily scan and convert documents into soft copies, so that there is no need to use paper in work places. That is one of the advantages of using OCR Scanner Software, that it saves on using paper. Aside from what that means for the environment, not using paper also saves time spent dealing with a physical document such as keeping and filing it, or sending to someone to be signed.
There are other benefits to using OCR software that could make using documents easier, including the following:
- Efficient – Aside from saving on paper, using OCR software to scan all your documents can make work faster and easier because all the documents can be written, signed, and sent digitally, which saves time. You can also keep from having to retype documents because you can just use OCR software to scan a copy that you can use right away.
- Editable files – OCR software also allows you to create files that are identical to the documents you scan, which you can edit right away. You have the option of converting the documents into PDF files or word documents, but either way, OCR software will allow you to edit them, as if you were able to delete and alter sections of the physical document itself.
- Convertible documents – The documents you create can be converted into different formats, whether for ease of working or sharing, or because that is what you need. For example, if you were making an electronic version of a book, you could use OCR software to convert and edit the book into an e-book without difficulty.
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Part of why OCR software can edit scanned documents is due to Character Recognition Software. This is what allows OCR software to both recognize and edit text on a page; this software can translate the text from a scanned document into something recognizable by a computer as text. If not for character recognition software, it is likely that a scanned image would be counted by a computer as an image. But this way, documents can be counted as having text, and can be edited like word files.
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