Changes and feedback can happen from time to time during the management of digital content and the exchange of information. That said, ensure to keep track of changes and avoid getting left behind from the fast-paced workflow for daily operations by having the data and updates you need readily accessible. Achieve that feat seamlessly with robust document version control software.
11+ Document Version Control Software
11. Virtual Cabinet
What Is Document Version Control Software?
Document version control software is the modern solution that streamlines the processes for recording changes and updates made in a document. This software integrates the tools necessary for assigning roles and determining who gets access to specific documents. Also, it has capabilities for improving team collaboration and makes documents easily searchable and accessible by storing them in a centralized platform. Additionally, this document control tool increases visibility on approval and reviews.
Using a document version control solution when overseeing your processes allows you to digitize the processes that usually consume too much time when done manually. That said, incorporating workflow automation in your monitoring and management practices for documents increases productivity and efficiency. Another benefit of this software technology is it gives organizations more confidence by enhancing protection for data.
There are plenty of possible choices in the software market. Despite that, although your options fall under the same software category and overlap in some aspects, they can contribute to your processes differently. That said, ensure that your software performs the way you expect and gives you your desired results by singling out the one most compatible for you. Aside from having service offerings that align with your needs, they should also have a user-friendly interface. Also, it should have the following features:
- Collaboration software functionalities
- Document control log
- Notes management tools
- Document search features
- Approval process control capabilities
- File sharing tools
- Metadata management functionalities
- Document tracking tools
- Third-party applications integration
Top 10 Document Version Control Software
Approval process control and retention tools are features you can use in this enterprise content management software. Its software company, Hyland Software, has generated a revenue of 840 million dollars and has employed 3,860 people.
Seismic is a content management software that provides users with change management and digital asset management functionalities. They have 130.8 million dollars in revenue and have 1,190 people on their team.
This document control solution has document coding and revision history tools. They have 637 people in their team and have 92.4 million dollars in revenue.
Functionalities for workflow management and document search are accessible in this platform. They have 516 employees working for them and have 69.2 million dollars in revenue.
With Qualtrax, you can simplify the complexities involved in change management and audit management. They have 39 employees in their team and have 7 million dollars in revenue.
Intellect is a document management software that has compliance tracking and reporting tools. They have 5.4 million dollars in generated revenue and have 37 employees.
PinPoint is a document management solution with document generation and classification capabilities. Its software company, LSSP, has 4.19 million dollars in revenue and has 22 employees working for them.
This document management software has functionalities for file recovery and optical character recognition. They have 4.3 million dollars in generated revenue and have 23 employees.
With this forms automation software, you can streamline full text search and version comparison. They have 2.2 million dollars in revenue and have 15 people working for them.
With this document management system, you can use file conversion and electronic signature features. They have employed 13 people and have 1.9 million dollars in revenue.
Why is document version control essential?
Continuously improving business content to achieve data integrity during the documentation and knowledge management processes involves plenty of changes throughout your workflows. It is especially so when it involves plenty of people and requires collaboration. In such circumstances, a successful document version control strategy will help in minimizing errors and risks.
What is EDM software?
EDM (Electronic Document Management) software refers to the digital solution that helps businesses streamline generating and monitoring necessary electronic content and developing digital assets for daily operations. This document management system provides a database for storing data and has document control tools for a more secure and accurate flow of information and knowledge sharing within the organization.
What are tips for successful document version control?
One tip for a better document version control strategy is to clarify your operating procedures to your workforce to avoid complications and conflicts in your records. Also, you should invest in the document version control solution that is right for your organization and one that you can easily integrate into your operations.
Overcome version control challenges and eliminate risks by using the best document version control to the most of your advantage. Pivot your strategies and plans to secure more opportunities and transition over the phases of your workflows without worrying over inefficiencies and inaccuracies in your records by equipping your very own software today.
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