The Health Insurance Portability and Accountability Act (HIPAA) sets the standards for protecting sensitive patient information. Are you compliant with HIPAA policies? Make sure you are in order to avoid breaches, litigation issues with the Office for Civil Rights (OCR), or other liabilities resulting from non-compliance. But if not, you can take advantage of HIPAA compliance software to help ensure you remain in touch with HIPAA standards.
15+ HIPAA Compliance Software
2. Digital Business Transformation Suite
4. Netwrix Auditor
7. HIPAA One
8. Paubox Email Suite
13. Compliance Manager
What Is HIPAA
HIPAA sets a series of regulatory standards for the protection of patient health data from being disclosed without the patient’s consent or knowledge. The health information regulated by HIPAA is called Protected Health Information (PHI), referring to any demographic that can be used to identify a patient.
What Is HIPAA Compliance and What Can the Software Do?
HIPAA compliance refers to the lawful use and disclosure of each patient’s PHI. Now, the goal of having HIPAA compliance software in place is to provide a framework for HIPAA-covered entities or business associates through all the processes it takes to become HIPAA-compliant and ensure continued compliance. Using this software, compliance officers can navigate the nuances of HIPAA and ensure all provisions set by the HIPAA privacy, security, breach notification rule, and omnibus rules are satisfied. To prove that a company has made a good faith effort to comply with HIPAA, the software maintains full documentation of all compliance activities.
HIPAA was passed to maintain and protect the privacy of every patient’s data and PHI. However, in the case of telehealth and remote appointments, your practice may not be compliant anymore since you are already using standard video conferencing software, and most especially, if you’re tackling PHI. But with the help of HIPAA compliance software, you can self-audit, assess and manage risks, and secure communication with patients.
Some HIPAA compliance software vendors in the market are full of confusing and misleading promises and guarantees. We should consider that HIPAA regulations are changing as the governing bodies routinely release updates to HIPAA regulations, which implies that a one-time fix doesn’t help. As such, you need HIPAA compliance software that can adapt to your organization’s day-to-day challenges. With that being said, your HIPAA compliance software should be able to meet your unique needs depending on your organization’s size and scope. Regardless, all healthcare organizations are tied to the same HIPAA regulatory requirements.
For the real deal, what features does HIPAA compliance software should have?
– creates and executes remediation plans for gaps found in the data entered into your self-audits
– provides employee training module containing policies and procedures regarding standard practices of securing health data
– allows creation and revision of documents, year after year, for auditing with all resources in one place
– provides tools that help you manage relationships with business associates (people hired to handle PHI)
– helps you monitor and manage incidents, such as data breaches
Top 10 HIPAA Compliance Software
1. SolarWinds Security Event Manager
This is a log management software that lets you audit logs from your IT systems with event correlation, HIPAA compliance reporting, and more. SolarWinds makes US$938.5M in revenue and has a company size holding roughly 3,200 employees.
Files.com is a cloud-based file management system that provides users a business association agreement to comply with HIPAA requirements. Files.com’s company size has 25 employees. Also, the company has good reviews and makes $6M in revenue.
3. ManageEngine Desktop Central
ManageEngine’s Desktop Central is a free desktop and mobile device management software with automated patch deployment, system activity and user access reports, as well as integrations, among other features. ManageEngine has 4,000 employees and makes $141M in revenue.
4. Netsurion EventTracker
Netsurion’s EventTracker manages security information and event management (SIEM) software with real-time log monitoring, HIPAA compliance reports, automated threat detection, and more. Netsurion makes $71.2M in revenue and has a company size that holds 349 employees.
This online form-building tool lets you create HIPAA-compliant forms with over 500 templates, e-signatures, encryption, automated workflows, and more. JotForm has a company size of 250 employees and makes $34.5M in revenue per year.
6. RSA Archer
RSA Archer is a GRC software that serves as a central repository for regulatory standards, like HIPAA, with IT risk and control documentation, among others. RSA’s company size has 3,000 employees and makes $627M in revenue.
ComplyAssistant is a GRC software for managing compliance for HIPAA, HITRUST, NIST, and FFIEC. This software helps in managing compliance with the help of dashboards, notifications, assessments, and more.
ComplyAssistant has a company size of 38 employees and makes $4M in revenue.
8. Ostendio MyVCM
Ostendio MyVCM is a risk management software with security assessments, document templates, task management, personalized dashboards, and other features. Ostendio has a company size of 14 employees and makes $2M in revenue.
9. Compliancy Group HIPAA Compliance Software
Compliancy Group’s HIPAA compliance management software offers security assessments, incident management, automated employee training, and other key features. Compliancy Group’s company size holds 25 employees. Also, the company has good reviews and makes $5M in revenue.
10. HIPAA One
HIPAA One is a SaaS-based HIPAA compliance software with excellent features, including but not limited to privacy and breach risk analysis, training courses, vendor management, and a HIPAA seal of approval. HIPAA One has 16 employees and makes $948,000 in revenue.
How Will You Know If You Are a Covered Entity Under HIPAA?
As defined in the HIPAA rules, covered entities are health plans, health care clearinghouses, and health care providers who electronically transmit any health information related to transactions for which the Department of Health and Human Services (HHS) has adopted standards.
Is It a HIPAA Violation When Someone Asks for a Medical Condition?
The patient’s consent is required upon disclosure of health information. As such, HIPAA nor any other law prevents a premises owner from asking reasonable questions about a customer’s health condition as it is crucial in keeping the staff and others safe.
Does HIPAA Also Cover Medical-Use Cannabis?
Any organization that collects, keeps, or transmits PHI about a customer is bound by HIPAA. Does it extend to medical-use cannabis? It can, for example, a dispensary that has an intake form or electronic payments.
Being HIPAA compliant ensures brand loyalty and trust, resulting in profitability and differentiation. Otherwise, you become subject to OCR audit or any liabilities concerning non-compliance. But thankfully, HIPAA compliance software is here to help you self-audit in order to assess and manage risks. Most importantly, the software has features that help you stay compliant with the HIPAA rules.
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